Call for Academic Papers- deadline extended

If you have a great idea for a paper, panel or round table for CoNZealand’s science and academic stream, now’s the time to get in touch!

The deadline for submitting proposals for CoNZealand’s Science and Academic stream has been extended to 15th March 2020. 

Find out more about what kind of proposals we’re looking for in the preliminary call for papers – Science and Academic stream article.

Please send all proposals, queries or questions to Dr. Douglas A. Van Belle at:


Urgent vacancy for NZ Outreach Area Head

We have an urgent vacancy to fill for our NZ Outreach Area Head.
Are you based in New Zealand? Do you have experience in marketing, communications, or publicity, as well as experience of creating commercial partnerships?
We are looking for somebody to proactively manage the team working with NZ publishers, tourism operators, librarians, bookshops, writers groups and so on – encouraging businesses to promote CoNZealand to their customers and to offer us discounts and sponsorships, as well as persuading them of the benefits of getting involved in programming activities themselves.
This is a busy, wide-ranging and exciting volunteer position. As with all CoNZealand crew roles, we are unable to offer any remuneration.
If you’re interested and would like more details, please email

Hugo Awards- nominations open

Nominations for the 2020 Hugo Awards and 1945 Retro Hugos, the most prestigious awards recognising speculative literature, media and fan activities, are now open.

The Hugos, named in honour of author and editor Hugo Gernsback, have been awarded since 1953 and are fan-run, fan-given and fan-supported.

CoNZealand, the 2020 annual Worldcon of the World Science Fiction Society (WSFS), is administering the 2020 Hugo and 1945 Retro Hugo awards. Co-Chairs Kelly Buehler and Norman Cates said, “We are thrilled to administer and host such an important event in our community. The Hugo Awards are synonymous with some of the most beloved and respected works in the science fiction space, and we are excited to see which works, individuals and groups are nominated for the upcoming awards.”

Nominations can be made by all attending or supporting members of CoNZealand and members of Dublin 2019. Eligible members can nominate up to five works and/or individuals for each of the 17 categories covering the best in the genre in 2019.

Nominations are also open for the Lodestar Award for Best Young Adult Book, the Astounding Award for Best New Writer (formerly known as the John W. Campbell Award), and also for the 1945 Retro Hugos, celebrating the genre work of 1944.

For more information about the awards and categories please visit the Hugo Awards website or the CoNZealand Hugo Awards web page.

Nominations will close on March 13, 2020 at 11:59 pm Pacific Daylight Time (2:59 am Eastern Daylight Time, 06:59 Irish time, and 7:59 pm March 14, 2020 New Zealand time).

The six most popular nominees for each category will appear on the final voting ballot which will be announced in early April 2020.

Instructions have been sent to eligible nominators by email. Members of CoNZealand can also visit the members’ area on the CoNZealand website and access their ballot number under “my memberships” once they are logged in.

For voters who prefer a paper ballot, a printed version of the WSFS Constitution and Hugo Nominating ballot was included in the mailed-out version of Progress Report 2. You may download a printable ballot in A4, or US letter sizes.

CoNZealand is also currently seeking proposals from artists living and working in New Zealand for the design of the Hugo Award bases. The competition will close on Friday, January 17, 2020, New Zealand time (GMT+12). Rules of entry can be found on the CoNZealand website.

CoNZealand Competition to Design 2020 Hugo and 1945 Retro Hugo Bases

CoNZealand is now soliciting proposals for the 2020 Hugo Award and the 1945 Retro Hugo Award base designs in a competition open to artists living and working in New Zealand.This competition gives New Zealand-based artists the chance to create a lasting piece of the most prestigious and popular award in the science fiction community.

The Worldcon has presented the Hugo Award for achievement in science fiction and fantasy, named after author and editor Hugo Gernsback, annually since 1955. Each award features a standardized metal rocket as the central element, with a base design that changes every year, often reflecting the location in which the Worldcon takes place.

Rules for Entry

Entry in the competition is open to artists living or working in New Zealand.

Design proposals must be submitted by Friday, 31 January New Zealand time (GMT+12) – note, this is a extension from the original deadline of January 17, 2020, New Zealand time (GMT+12).

All submissions should include:

  • Drawings, sketches, and/or a fabricated sample of the proposed base unit accommodating the provided specifications.
  • Cost estimate per base, and estimated total cost for the fabrication and shipping of minimum 40 base units. As a guideline, bases should cost no more than $250 (NZD) each to fabricate.
  • Lead time needed to make the bases. The contest winner will be selected by early February 2020, and announced shortly afterward. Delivery of approximately 36 bases each for the 2020 Hugo Awards and 14 for the 1945 Retro Hugo Awards to CoNZealand in Wellington, New Zealand, will be expected in June 2020.
  • Proof of your ability to either craft the bases or arrange for the work to be done.

Photos of past Hugo awards can be viewed at the official Hugo Awards website.

To enter the competition, submit proposals either electronically or via mail. Please include your name and contact information. Two bases will be chosen, one for the 2020 Hugo Award and one for the 1945 Retro Hugo Awards. An artist may submit multiple base designs and could be selected for both bases. The winner(s) of the base design competition will receive a full (five-day) Attending membership for CoNZealand, where they will be invited to take part in the public unveiling of their design at the convention’s Opening Ceremonies, Retro Hugo Award presentation, and at the Hugo Awards Ceremony. The bases will also be added to the physical archive of Hugo base designs, and thus be part of the Hugo History exhibit that travels to each Worldcon.

The winning design is kept secret until the Worldcon, therefore strict confidentiality applies to the winning design until the convention. We regret that competition entries cannot be returned, and CoNZealand reserves the right to not select from the competition entries.

Electronic Submission

Please email proposals to Include the requested information, and a JPG, TIFF, PNG, or GIF image of your design.

Postal Submission

Please send the requested information, along with a sketch/drawing/sample base (or a flash drive containing your sketch/drawing), to:


PO Box 15483




New Zealand

If you have any questions, please contact us at

Base Specifications

Your proposal must conform to certain general and technical specifications, as follows:

  • Bases may be made of wood, metal, lucite, or any other material that has a fixed form. Native materials such as native timber or Oamaru stone would be welcome, subject to international customs and transport. Materials that are fragile, or change form with age or extremes of temperature, are not suitable.
  • The theme for both base designs is “Exploration and Discovery”. A strong New Zealand influence is required. For the Retro Hugo, stylistic elements consistent with the 1940’s are also welcome. Copyrighted/trademarked elements should not be included, and designs featuring them will be disqualified.
  • Space must be left on the base for affixing a plaque or plaques indicating (in an easily readable, 12 pt font) the names of the convention, the winner, and the category of the award.
  • Bases must be designed in such a way that the silver Hugo rocket, supplied by CoNZealand, is an integral part of the design. In addition, the base should be large and heavy enough to keep the award from being unstable, but should not be too large or compete with the rocket for focus.
  • Rockets will be bolted to the bases from below the tailfins, and must be able to stand on a flat surface. Hanging designs, or those which rely on gravity other than Earth standard, are not acceptable.
  • Specifications for the Hugo rocket itself are:
    • 33.02 cm tall
    • 5.08 cm across from fin-tip to fin-tip
    • 1.42 kg in weight
  • Attaches to base with a #5/16-18 Bolt machine screw thread. A detailed technical sheet is available here.

Additionally, keep in mind that trophies and bases will be (a) traveling home in people’s luggage or (b) need to be shipped. Parts that are fragile, fiddly, or prone to fall off are strongly discouraged, as is anything that would make transportation security officials too nervous (the rocket requires enough explanation just by itself). In recent years, a majority of the Hugo Awards were delivered to their recipients by mail, as even winners who are in attendance often prefer to have them shipped. Base design should take into account ease of shipping and/or include shipping containers. Thank you for participating and best of luck!

Download this article as a PDF press release.

CoNZealand Accommodation Information

CoNZealand members will be able to book selected Wellington accommodation at special rates from 3 December 2019, 9am (NZ time, UTC+13).

“We have negotiated special rates or discounts for members at 16 hotels/apartment blocks in Wellington in close proximity of our venues,” say CoNZealand Co-Chairs Kelly Buehler and Norman Cates.

“To help members plan their accommodation bookings, we have published details on hotels and rates now at; however, booking links and discount codes will only be provided from 3 December on the CoNZealand website.

“Members need to be aware that the process for booking accommodation for CoNZealand is different from other Worldcons.

“Wellington doesn’t have a housing bureau or any other central booking agency. That means individuals will need to book their own rooms, and these will be available on a first-come, first-served basis.”

“Members should also keep in mind that the convention will use two main locations, which are  approximately 600 metres (about 4/10 of a mile) apart: the TSB Arena, Shed 6 and the Intercontinental Hotel will be used mostly for panels, workshops, dealers and exhibits during the day, and the Michael Fowler Centre and West Plaza will host large events like the Masquerade, Hugo Ceremony, major speeches, dances, parties, and the World Science Fiction Society business meeting. 

We encourage members to select a hotel close to the centre they expect to spend the most time at. More information about our facilities is available on the CoNZealand website.

Most hotels will need a credit card to guarantee the reservation, and some may place a charge on the card at the time of booking. Hotels also have different cancellation policies, meaning that after a certain date it will be expensive to change plans. 

The individual conditions for each hotel are noted on the CoNZealand website.

“While we’re pleased we’re able to offer members special rates, we also note that visitors’ choice is not limited to the options listed on our website.

“Wellington boasts a large range of accommodation options, including backpackers and AirBnBs, and visitors are welcome to shop around for housing best suited to their needs and budgets.

“We look forward to seeing you all here!” Buehler and Cates say.

Bookings for people with accessibility needs opened on November 5, with information emailed directly to those who had indicated they had accessibility requirements in their membership registration.

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Download the full press release here.